File Status Messaging

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The FILE STATUS message is a quick look at the general status of the file/shipment from FgL’s perspective. In order to most efficiently manage hundreds of shipments, the status is generally limited to standard phrases. Below is a list of the most commonly used phrases, and insight into what they mean.

A look at where the FILE STATUS messaging is located on the GATORView Shipment Detail page
A look at where the FILE STATUS messaging is located on the GATORView Shipment Detail page

 

The FILE STATUS message as it appears on the GATORView Manifest
The FILE STATUS message as it appears on the GATORView Manifest

 

 

 

 

 

 

  • Preliminary File Processing Status
    • PREPARE ENTRY
      • Initial file workup, including review of entry documentation, especially invoice; classification and entry detail preparation in FgL’s proprietary shipment management system. At this stage, deficiencies in entry documentation are often noted, resulting in requests for additional information, resulting in files being placed on hold.
    • PENDING DATA ENTRY
      • Enter entry data into Customs ABI software for entry summary preparation & electronic release with CBP.
    • FILE ISF
      • ISF detail sheet received; pending review of same, as well as data entry & transmission of ISF data to CBP.
    • ISF FILED – PEND RESPONSE
      • The ISF data has been transmitted to CBP and is pending electronic processing results.
    • MONITOR ISF BOL MATCH
      • The ISF has been filed, but does not yet match up to a valid AMS bill of lading number. The shipment will be monitored to ensure a timely match.
    • VERIFY SCHEDULE 05/02/19
      • Newly opened ocean freight shipments will be traced and the schedule verified the day following file opening, and scheduled for further processing.
  • Primary File Processing Status
    • HOLD FOR RAIL MOVE
      • Data entry is completed; because container will move to an inland port for Customs entry, file is placed into hold status awaiting rail movement. FgL monitors rail movement on a daily basis to ensure entries are filed in a timely fashion.
    • MONITOR & FILE ENTRY
      • Data entry is completed; shipment ETA will be verified at an appropriate time, and the entry filed. FgL’s proprietary shipment management system provides for scheduled followup, in order to ensure entries are filed in a timely fashion.
        • For shipments clearing at the port of discharge, FgL endeavours to file entries on the 5th day prior to arrival.
        • For LCL shipments clearing at an inland port, the entry is filed after the container is devanned at the port of discharged, and/or the shipment has departed inland.
    • FILE ENTRY
      • Shipment is within the 5 day pre-file window for ocean, or otherwise ready for data transmission to CBP. No additional status verification will be performed prior to filing.
    • ENTRY FILED – PEND RESPONSE
      • The entry data has been transmitted (or queued for transmission) to CBP ACE, and is awaiting electronic results messaging.
  • Secondary File Processing Status
    • MONITOR CBP HOLD
      • The shipment has been designated for an exam; monitoring includes AMS checks for CBP updates, as well as physical cargo movement tracking to identify where freight is at in the process.
        • NII – Commonly known as an XRAY exam, this monitoring is done primarily via AMS bill of lading queries. Once the hold is removed, file status reverts to cargo tracking or entry filing, as appropriate.
        • CET – The Contraband Enforcement Team hold is a manifest-review based security exam, and involves physical examination of the shipment. For full containers, this means the container has to be taken to a CES for devanning and inspection. This process is arranged entirely through CBP – outside intervention (i.e. broker) is not permitted.
        • MET – The Merchandise Enforcement Team hold is an entry-review based “trade” exam. Selection of the CES and trucking arrangements are typically left to the broker.
        • AG – Agriculture holds are much like CET holds, although the broker is sometimes required to make the CES and trucking arrangements.
        • ISF – although technically not an exam hold, a shipment on ISF hold is monitored via AMS for release.
    • AWAIT *
      • ENTRY DOCS
        • Both the bill of lading/AWB and commercial invoice, at a minimum, are needed to prepare entry.
      • BOL
        • A bill of lading or AWB are needed to make entry; the invoice is on file and the entry is otherwise ready to file.
      • INVOICE
        • A commercial invoice is needed to make entry; a bill of lading (BOL) is on file, and any additional information necessary to make entry is available.
      • PAPS
        • For truck shipments from Canada, PAPS (Pre-Arrival Processing System) (currently known as ACE e-Manifest) data is required to make entry. The trucker will provide the necessary information when the border crossing is scheduled. The shipment is otherwise prepared and ready for filing.
      • * CHARGES
        • Shipment has delivered and file is complete except for billing; invoice will be issued once specified vendor (trucker, forwarder, etc) charges have been verified.
      • A short message indicating the nature of what is needed to continue processing.
    • MONITOR & DISPATCH
      • Shipment has cleared Customs. It will be monitored for all relevant movements which may still be applicable (container discharge, drayage, devanning of consolidation, etc.), and once the shipment is available for pickup (“on the floor”, with all releases in order and charges paid), the appropriate trucking-responsible party will be notified.
    • CONFIRM *
      • SAILING
        • The shipment schedule is verified the business day after the ISF is filed.
        • Shipments will be monitored to ensure the cargo moves as scheduled, and the file updated accordingly.
      •  PICKUP
        •  Shipment will be confirmed picked up from the relevant freight location. Depending on the nature of the file, confirmation of pickup may end FgL’s participation in the transaction, resulting in file closure. Otherwise, the file will be changed to “Confirm Delivery” status after pickup is confirmed.
      •  DELIVERY
        • Shipment has been dispatched to a trucking company; shipment will be tracked to confirm delivery. For some shipments this will be accomplished via email; for others, it may include verification of the return of the empty container to the ocean carrier’s custody as a means of confirming delivery. Tracking is not necessarily done in real time, as one might experience with UPS or Fedex deliveries, but is performed in a timely fashion, applying decades of experience in determining when, and how, best to follow up, as well as when to intervene directly with the trucker.
    • MONITOR & REMIT$
      • Charges due 3rd parties will be paid (includes ocean freight charges, forwarder charges, airline charges, gate fees, etc.); file will continue to be monitored.
    • HOLD *
      • – PROD INFO REQ
        • A request for information pertaining to the imported merchandise has been issued, in order to determine classification / admissibility in compliance with US law. Processing is halted pending receipt of same.
      • * A short message indicating the nature of the reason for the file being placed in HOLD status. Followup is not scheduled at this time, as a formal request for information has been issued.
    • PEND BORDER CROSSING
      • Entry has been filed for a northern border truck shipment; once the truck has crossed and cleared, the file will be updated with release information and closed.
    • FILE CLOSED
      • FgL processing of the shipment has been completed. This does not necessarily indicate a delivery, as FgL is not necessarily engaged in the transportation segment of the transaction.